The system was replaced by an iPad-based time and attendance management system, instead of mainly manual work.
A lot of analogue work, such as manual payroll calculations and input into payroll software, put pressure on operations.
There were also many human errors.
An attendance management system that can automatically calculate employee attendance, clocking in and clocking out, travel expenses, etc. was built to facilitate improvements.
- Development Systems Attendance management system (estimated development cost: approx. 1.5 million yen)
- type of industry Temporary staffing industry (employees: approx. 150 / offices: 8)
- old management method Excel/handwritten
Troubleshooting
- The closing period was hard work, as time cards were collected monthly from each location and payroll was calculated manually.
- There were many human errors due to manual calculations.
- Manual input into payroll software meant that the payroll had to be calculated within two to three days of the closing date in order for the payroll to be transferred in time.
Issues not recognised
- As they had to go to and from several places in a day, it was also difficult to calculate travel time and transport costs.
Solution To a time and attendance management system that can be calculated automatically instead of manually.
At the closing time of the year, it was hard work to collect the time cards and manually calculate the payroll in two to three days.
In addition, there were many human errors and it took a lot of time and effort to check them.
To solve this problem, an attendance management system using iPads was developed.
The iPads installed at each site were used to calculate attendance automatically.
The time required to import the data into the attendance software was significantly reduced, as only the checking and correction of the imprinting data was required.
Human error has also been eliminated.
In addition, travel expenses, etc., can now be calculated by simply checking the data by having the data directly entered at the time of imprinting.