Centralised management of information between sites with a child management system.
Past documents can also be easily searched.
Previously, data was mainly stored on paper, which was inconvenient and difficult to manage.
To solve this problem, a child management system was built to centrally manage information using a cloud server.
- Development Systems Child management system (estimated development cost: approx. 2 million yen)
- type of industry Social welfare facilities (employees: approx. 30 / locations: 4)
- old management method Excel / handwritten / packaged software
Troubleshooting
- Handwritten daily, weekly and monthly reports were produced and there was considerable duplication of work.
- The information was ultimately managed on paper because the sites were separated and the software data was not shared.
- As the data was mainly stored on paper, there was insufficient storage space for the files and a warehouse had to be rented.
Issues not recognised
- As the data was mainly stored on paper, the task of finding past documents was difficult.
Solution The establishment of a child management system simplifies daily tasks.
The existing method mainly involved storing data on paper, which made it difficult to share and search, and hindered the progress of work.
Therefore, a child management system was built to manage information on a cloud server.
Until then, the system had to create handwritten daily reports, weekly reports and monthly reports, but now it can reflect the necessary information, cutting out duplicated work.
In addition, the use of cloud servers has made it possible to centrally manage information between sites, and data can now be easily retrieved.